Keep your GitLab seats in check with restricted access

GitLab's restricted access feature is designed to help organizations manage seat costs predictably by blocking the addition of new billable users once all licensed seats are occupied. This feature, available on both GitLab.com and Self-Managed, ensures that seat usage aligns with purchased seats without reversing existing overages, allowing organizations to avoid unexpected seat growth before renewal. Recent improvements have enhanced the feature's integration with identity providers, allowing users provisioned through systems like SAML, SCIM, or LDAP to be assigned non-billable Minimal Access roles, thereby preventing immediate overages while maintaining centralized identity management. Dormant users who reactivate are now placed in a pending approval state rather than automatically consuming a seat, and clearer warnings and notifications have been implemented to assist administrators in managing seat limits effectively. Restricted access differs from the user cap feature, as it directly ties to the number of available seats, automatically disabling user cap when activated. It provides a more controlled and transparent operational model for managing user provisioning and reactivation while helping reduce billing surprises.

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