The Air Force Simulators Division cut proposal review from a day and a half to 5 minutes with Box AI

The U.S. Air Force Simulators Division adopted Box to replace a restrictive legacy collaboration system that limited contractor access and complicated document sharing for its Training Systems Acquisition program, which involves 36 industry partners. Box now provides secure, centrally managed file sharing and proposal submissions for 350 external users, supported by granular access controls and FedRAMP High and IL-4 authorization. Building on this foundation, the division tested Box AI and AI Agents in a sandbox environment to perform first-pass reviews of contractor proposals against technical and evaluation requirements, reducing an initial review process that once required 20 people for more than a day to approximately five minutes. AI-generated analyses include citations and are intended to identify gaps and focus reviewers’ attention rather than make procurement decisions, which remain the responsibility of human source selection teams. The division views the combination of secure collaboration, controlled external access, and human-supervised AI as a way to accelerate procurement workflows and support the delivery of training systems needed for warfighter readiness.

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