Protect your most valuable content with event-based retention

Organizations must protect and manage their valuable content, such as contracts and employee files, to meet business and regulatory obligations, but not all of it needs indefinite retention. The rising cost and risk of over-retention, driven by factors like increased eDiscovery expenses, compliance challenges with privacy laws such as GDPR and CCPA, and productivity loss from sifting through obsolete content, highlight the importance of event-based retention strategies. Event-based retention ties the retention period to specific business events, such as contract renewals or employee departures, rather than just creation dates, allowing for more efficient content management. Box offers flexible retention policies, enabling organizations to apply these policies globally, to specific folders, or through metadata, and has introduced enhancements to trash policies to balance content cleanliness and loss prevention, including a new "Policy Only" option that restricts trash emptying to automated policies. These solutions aim to improve compliance and productivity while reducing unnecessary risks and costs associated with content over-retention.

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