How to run an all-remote board meeting

GitLab, a fully remote company, transitioned its board meetings to an all-remote format in April 2019, aligning them with its existing remote work practices to enhance participation and efficiency. This change eliminated the hybrid setup, which combined in-person and remote attendance, and facilitated easier access for board members, observers, and executives. The meetings are structured with a clear agenda, distributed a week in advance, to ensure time-efficient discussions rather than presentations. A moderator, often the chief of staff, manages the flow and timing of the meeting, while Zoom is used as the platform, with participants provided headsets for quality audio. GitLab emphasizes the importance of preparation, structured agendas, and having a dedicated moderator to maintain the meeting's pace and focus, offering these practices as a guide for other companies transitioning to remote board meetings.

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